Create a Team plan

Team plans are Plans that contain multiple memberships purchased and managed by a single account. They are a great solution for companies, groups, or schools that have a single point of contact, but are purchasing access for multiple people. Team plans are only be available for Memberful customers on the Premium plan.

In this help doc:

Create a new Team plan

To create a Team plan, navigate to the Plans tab from your Memberful dashboard and click New Plan. Select Team from the Plan type dropdown menu:

Enable the Plan as a Team plan

Set the base price and a number of seats to be included by default.

Set the base price and included seats

You can allow or disallow the purchase of future additional seats under the same account, along with a custom price per additional seat. If you don't specify a maximum number of additional seats allowed for purchase, the maximum will be unlimited.

Additional seats settings

Purchasing a Team plan

The person purchasing a subscription to a Team plan, called the Plan manager, becomes the sole contact responsible for billing, transactional emails, renewals, etc. The Plan manager, in addition to having access to the site under the terms of the Plan, has the responsibility for managing all of the individual seats that are included in the Team plan. The access and settings of the individual seat accounts are inherited directly from the Team plan.

Manage Team members

Via the Subscriptions tab in their account, the Plan manager can click the Manage members link to add members, remove members, and purchase additional seats.

Manage members link

They have access to a unique link they can send to people in order to directly join the Plan. They also have the option to require the Plan manager’s approval before new Team members can join the Plan.

Add and remove members

Purchase additional Team plan seats

You can allow the Plan manager to purchase additional seats for their team at any time. They can access the purchase form link via the Manage members tab in their account.

Purchase additional seats

In order to allow additional seat purchases, you must set a per-seat price. Depending on when the plan manager purchases the additional seats, the total charge will be pro-rated based on how much time is left before the next renewal date for the subscription. Then, on the next renewal date, the full seat price will be added to the total renewal price.

Additional seats are pro-rated

Plan managers that pay for Team plans externally must contact you directly in order to add more seats to their team. Once you arrange payment, navigate to the Plan manager's profile in the Memberful dashboard and click the subscription link. From there you can adjust the number of additional seats available to their team. This is the number of seats included with their subscription, in addition to the base number of seats included with Plan.

Add additional seats manually

Team plans that are paid externally

You may have a large account that requests to pay for their Plan through external means (wire transfer, paper cheque, etc) instead of using a credit card via the Memberful purchase form. In these cases, you can mark the Team subscription as having been paid externally. Team plans work seamlessly in this situation by letting you mark subscriptions as paid externally or not.

If the Plan is paid externally, Memberful will not attempt to charge a credit card when the renewal date comes. Instead, you must manually record individual payments in order to renew the Plan, add seats, etc. Each external payment will be available as a regular activity item and included alongside all of your other Dashboard metrics.

To enable external payments for a Team plan subscription, navigate to the Plan manager's profile in the Memberful dashboard and click the subscription link.

View Team plan subscription

From the subscriptions view, first enable external payments, then click Add external payment and indicate if this is a renewal payment or not. You can also add an optional note along with each payment to indicate what it was for or to associate it with an external invoicing ID number.

Enable external payments Add an external payment

External payment details

When externally paid Plans renew, the customer's access will be maintained even though the Plan is marked as past due. Memberful will send you an email 30 days before an externally paid Plan is set to renew, and the day after the renewal date if it becomes past due. You can turn these notification emails on and off via Account → Account settings in your Memberful dashboard.

External payment details

External payments that you record within Memberful are not subject to any transaction fee. However, there is a $.20 monthly fee for each externally paid seat that is in use.

Related help docs:

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